I recently relocated my business and I hope I never have to do it again. But sometimes, as in my case, it was necessary. Moving a business operation seems like a daunting task. There are a multitude of components that must be considered and a host of plans that must be made. Moving is a process and a learning experience. To insure a smooth move and transition, consider these do’s and don’t’s.
- Evaluate what needs to be moved to the new location and create a list of inventory. This provides an accurate depiction of what needs to be accommodated in the move and how much you have. It will serve as a starting point for following plans.
- Make to-do lists. This insures that nothing is forgotten and provides a good indication of where you stand in the overall process at any given time. Dividing the list into monthly and weekly increments will prevent feeling overwhelmed.
- Hire professional movers. Although costly, this saves a lot of trouble in the long haul. There are potential dangers that are avoided, decreasing your liability, and will relieve the pressure on your employees. Look specialty movers for equipment to insure it is moved and installed correctly.
- Consider the timing. When scheduling a move you should avoid rush hour and, if possible, a time of year with unpredictable weather. Most importantly, schedule the move for a slow period or around deadlines. Your goal is to have no loss of business due to the move. Also, scheduling the move with a cushion around the move out deadline is important. Things could go wrong and delays could happen.
- Be sure to stay connected. Be sure that your phones and internet work before you move. You want to be sure you can conduct business to as soon as your new office is set up.
- Set up the departments that are critical to daily operations first. In doing so, it will cut back on the time away from conducting business and get you back to work sooner.
- Pick just any moving company. Researching moving companies is important because their performance will ultimately determine the success of your move. Look for companies that specialize in your type of business or equipment.
- Forget to insure your valuables. When moving, there is no room to risk damage or loss of expensive equipment and/or materials.
- Fail to give ample notice to your employees. Employees should be aware so there is nothing to question and they are allowed time to prepare.
- Inform your customers and suppliers about the move at the last minute. Think about the appropriate timing and notify them proactively. Furthermore, you should take advantage of the opportunity to reach out to customers that you have fallen out of touch with.
- Wait to update your online sources. As soon after the move as possible, everything should be updated with the company’s new information. With all the various online channels that your business is connected to this is crucial.
Being prepared makes the transition seamless. Come by our new location at 20 Clinton Street in Newark and see how well it worked for my business.